Withdrawal

Return of Title IV: The U.S. Department of Education regulates the treatment of all federal grants and loans. For those students who withdraw during the semester, the College is required to exercise the "Return to Title IV calculation" (R2T4). The R2T4 is based on the number of days in the semester divided into the number of days attended based on the last date of attendance. This provides the percentage of Title IV aid a student has "earned."

For example, if the semester is 100 days, and a student’s separation date falls on the 47th day of the semester, the formula used would be 47/100 or 47.000 percent. This percentage would then be applied to the Title IV aid disbursed, or potentially disbursed, in order to determine how much and which proceeds need to be returned. Students who separate after the 60 percent point of the semester, per federal guidelines, will have earned 100 percent of their federal aid.

SEVEN-WEEK SESSIONS

For purposes of the College’s obligation to return Title IV funds to the federal government, a student who withdraws from a subsequent session while still attending classes in either a session or a 15-week semester is not subject to a return of funds calculation. This is because the student is in attendance and only withdrawn students require an R2T4 calculation.

Based on new federal regulations effective July 1, 2021, but that were adopted early for the Spring 2021 semester, the College determines a student's frozen schedule at census each semester. Whatever the student is registered for at that point in time will serve as the student's denominator for the R2T4 calculation.

The following examples will illustrate the important differences in timing:

Example 1
A student registers for Session I and Session II and at census is still registered for both. If the student withdraws from Session II, the denominator will be the days in Session I plus the days in Session II. The week of no classes in-between the Sessions does not count. The numerator is the number of days the student attended in Session I and Session II (if any).

Session I = 47 days

Session II = 47 days

Total Denominator = 94 days

If a student attends three days in Session II, then the denominator will be 50. Thus the calculation will be 50 divided into 94 or 53%, which is the percentage of aid the student may keep.

Example 2
A student registers for Session I and Session II, but at census is only registered for Session I, which will serve as the denominator. If the student withdraws in Session I after 20 days, then the calculation will be 20 divided into 47 or 42%, which is the percentage of aid the student may keep.

Session I = 47 days

Total Denominator = 47 day

Student attends 20 days in Session I.

Fraction is 20/47 making the percentage of aid the student may keep 42%.

Example 3
A student registers for Session I, Session II, and the semester. At census, the student is only registered for Session I and the semester. That is frozen. If the student withdraws from Session I, then the denominator will be the days in the semester (the semester does not have a break week so it does not exclude those days). The numerator is the number of days the student attended in Session I or the semester, whichever is longer.

Session I = 47 days

Semester = 105 days

Total Denominator = 105 days

Student attends 52 days (a few days after completing Session I). Fraction is 52/105 making the percentage of aid the student may keep 49%. 

Intent to Return

A student registered for both Sessions I and II who chooses to withdraw from Session I but intends to return for Session II may submit an Intent to Return form to the Academic Advisement Department. Upon receiving the completed form, the College will not cancel the student’s Session II registration and will not be required to reduce financial aid or perform the return of funds calculation. If, however, the student does not return to attend Session II, then the College will reduce the student’s aid accordingly.

Also, based on the regulations effective July 1, 2021, a student does not require an R2T4 if they complete at least 6 credits in Session I. In addition, a student is exempt from an R2T4 calculation if they are registered for session courses only and then complete session I while withdrawing from session II. The new regulations exempt students who complete 49% of their scheduled days and session I is more than 49% of the scheduled days for a student only registered for session courses. These two waivers have been added to the ability for students to sign an intent to return. If a student separated in the middle of Session I and provided intent to return for Session II, an R2T4 is not required. Should the student not return in Session II, the R2T4 calculation will be performed upon the date of determination, of the student not returning, but as if the student never signed the intent.

The order in which funds are returned is also determined by the U.S. Department of Education. The Attribution Table requires funds to be returned as follows:

First - Direct Unsubsidized Loan
Second - Federal Direct Grad PLUS Loan

Note: Federal Work Study earnings are not part of the above formula and funds earned do not need to be returned.

Veterans’ Benefits: Veterans and/or dependents planning to receive educational assistance benefits from the Department of Veterans Affairs (VA) should obtain VA approval prior to enrollment. Veterans may apply for their GI Bill® benefits at https://www.va.gov/education/how-to-apply/. Veterans are required to submit copies of their Certificate of Eligibility for their VA benefits and DD214 Member 4 or Service 2 copy during the admissions process in order to most effectively process their benefits. Please contact the Office of Military and Veterans for detailed information on all Federal and State veterans’ programs.

Federal Aid to Native Americans: Click for information on Title VI - Indian, Native Hawaiian and Alaska Native Education.

Social Security Benefits: Social Security benefits may be available to eligible students under 18 years of age. For more information, go to: https://www.ssa.gov/schoolofficials/index.htm.