Tuition Refund Policy
If a student officially withdraws or is dismissed from the College during an academic term, credit for that term will be issued as follows:
Tuition Refund Schedule
| Week of term when notification is made |
Refund schedule for 15-week courses |
Refund schedule for seven-week courses |
| 1 | 90% | 90% |
| 2 | 90% | 50% |
| 3 | 50% | 25% |
| 4 | 50% | 0% |
| 5 | 25% | 0% |
| 6 | 25% | 0% |
| 7 | 25% | 0% |
| 8 | 0% | |
| 9 | 0% | |
| 10 | 0% | |
| 11 | 0% | |
| 12 | 0% | |
| 13 | 0% | |
| 14 | 0% | |
| 15 | 0% |
The College will apply the 15-week tuition refund schedule when:
- A student is enrolled in semester-length (15-week) courses only and withdraws from all courses;
- A student is enrolled in seven-week courses in both sessions I and II and withdraws from all courses in session II after starting session II;
- A student is enrolled in seven-week courses in session I and/or II while taking at least one 15-week semester-length course and withdraws from all courses.
The College will apply the seven-week tuition refund schedule when:
- A student is enrolled in seven-week courses in session I only or session II only and withdraws from all courses;
- A student is enrolled in seven-week courses in both sessions I and II and withdraws from all courses in session II before starting session II;
- A student is enrolled in seven-week courses in both sessions I and II and withdraws from all courses in session I; however, if the student returns and attends session II, tuition and financial aid will be recalculated based on the 15-week refund schedule.
A student’s enrollment status is determined at the end of the add/drop period (week two). At that time the student is charged, and any financial aid is paid, based on the student’s enrollment status. (Individual course drops after week one for seven-week courses and week two for 15-week courses do not entitle the student to a refund for that course.) Students wishing to withdraw after the start of a semester should contact the Director/Chair of their respective graduate program.
Financial aid will be adjusted based on U.S. Department of Education Return of Title IV Funds Regulations and the College’s checkpoint policy. When a student notifies the Director/Chair of their respective graduate program of their withdrawal, that date will be used to calculate the amount of financial aid funds that the College must return. If the withdrawal occurs subsequent to the 60 percent point in the term, then all of those funds are deemed “earned” and do not need to be returned. State aid will be returned based on state regulations and Berkeley College Institutional aid will be prorated in accordance with the College tuition liability table.
When a student withdraws without notifying the Director/Chair of their respective graduate program (“unofficial withdrawals”), the calculation is different. When the College becomes aware of a student’s unofficial withdrawal through the “checkpoint” process, financial aid will be considered earned as if the withdrawn student had attended for 50 percent of the term. The remaining portion of the original financial aid award will be returned to the originator.
Important notes:
Since a withdrawn student’s tuition liability to the College is governed by the schedule set forth in the Tuition Refund Policy, the amount that a student who is withdrawn (officially or unofficially) during the term owes the College for tuition may exceed the amount of financial aid that the student is permitted to retain under governing regulations. If so, the student will be liable to the College for any balance.
Fees are not refundable.
For students that are service members and/or active duty who are utilizing Tuition Assistance, the Department of Defense’s Refund Policy supersedes the published Berkeley College Refund Policy (Tuition and Berkeley Financial Aid). There are no changes to the Return to Title IV Calculation.
This policy is for dropping of classes and total withdrawals from the college.
|
Week of term when |
Refund schedule for |
|
|
Refund schedule for |
|
|
Notification is made |
15-week courses |
TA-Active Duty |
|
Seven-week courses |
TA-Active Duty |
|
1 |
90% |
90% |
|
90% |
90% |
|
2 |
90% |
90% |
|
50% |
50% |
|
3 |
50% |
50% |
|
25% |
50% |
|
4 |
50% |
50% |
|
0% |
25% |
|
5 |
25% |
50% |
|
0% |
25% |
|
6 |
25% |
25% |
|
0% |
0% |
|
7 |
25% |
25% |
|
0% |
0% |
|
8 |
0% |
25% |
|
|
|
|
9 |
0% |
25% |
|
|
|
|
10 |
0% |
0% |
|
|
|
|
11 |
0% |
0% |
|
|
|
|
12 |
0% |
0% |
|
|
|
|
13 |
0% |
0% |
|
|
|
|
14 |
0% |
0% |
|
|
|
|
15 |
0% |
0% |
|
|
|
The Student Accounts Office completes billing for the students utilizing Tuition Assistance at the conclusion of the semester and after official grades have been posted. If a student withdraws from an individual course or the semester as a whole, the billing will be submitted based on the above policy.