General Academic Policies

Matriculation Status: A matriculated student is one who is officially enrolled in a certificate or degree program. Students who wish to take only a single course or a combination of courses (except for courses in the School of Health Studies) are welcome as non-matriculated students.

Early Transition to Bachelor's Degree: Students pursuing an Associate’s degree may begin pursuit of the appropriate Bachelor’s degree in their final term of study in the A.A.S. program. The student must meet the following requirements:

  1. Be in good academic standing
  2. Have 6-9 credits remaining in their Associate’s program
  3. Have the approval of the appropriate Department Chair to begin courses in the Bachelor’s program of study.
  4. Register for courses required in the requested Bachelor’s program of study. Free electives or courses which do not apply to the Bachelor’s degree program may not be chosen.

All students should consult with an Academic Advisor when registering for courses to ensure a) requirements for the Associate’s degree are completed within the final term and b) the appropriate credits are registered in the Bachelor’s program.

NOTE: There are financial aid implications with the transition program. Students should contact the Financial Aid Department to understand their options when registered for courses under this policy.

College Skills (Developmental Education) Courses: All new, matriculated, degree-seeking students, including transfer students and those entering Berkeley College for the first time, are assessed to determine their college readiness. When a need is indicated, students may be required to complete College Skills courses or practicums designed to promote their successful transition to college life.

Students enrolled in College Skills courses must receive a grade of C or better in each College Skills course in order to complete their programs and graduate from the College. College Skills courses are not counted toward graduation requirements. These courses are included in the determination of the full- or part-time enrollment status for a term, and financial aid disbursements are made based on this status. Under certain circumstances the need to take College Skills courses may lengthen the time required to complete the student’s program, thereby resulting in increased costs to a student.

Attendance/Participation: Students are expected to attend and participate in all their courses throughout each term. Those who fail to do so may be administratively withdrawn from individual courses or the College. Online students in 15-week courses have one week to complete their weekly assignments. A student is considered absent if he or she does not submit work for a full week. Students are generally encouraged to log-in to online courses as often as possible throughout the week, rather than trying to complete all of their class assignments on a single day. It is expected that students will spend significant time in each online course on substantive academic activities, including posting to discussion forums, reviewing digital content, uploading assignments, and taking assessments.

Seven-week online courses: Typically students in an accelerated seven-week online course will need to log in at least three separate times during each week to be successful. Specific guidelines for each course are available through the course syllabi, but it is expected that these log-ins will occur on separate days throughout the week rather than on a single day, and that students will spend significant time in the online course on substantive academic activities, including posting to discussion forums, reviewing digital content, uploading assignments, and taking assessments.

Students enrolled in the LPN to B.S.N.Medical AssistantPatient Care TechnicianPractical NurseSurgical Processing Technician, and Surgical Technology programs should refer to their respective Student Handbook Supplements for program-specific attendance requirements.

Faculty members will include their course-specific policies and procedures in each course syllabus. If illness, accident, or similar circumstances require absence for three or more consecutive days, students must notify the Academic Advisement Department and the faculty member to discuss their status in their class(es). Students whose absence is required by law (such as military students called to active duty) will be given a reasonable opportunity to complete all coursework (including, but not limited to, offering alternative assignments and extended deadlines).

Students who are withdrawn for a failure to attend and participate will receive a grade of W, WP or WF for the course(s), depending on whether the student was passing or failing at the time of withdrawal. This may affect the student's financial aid eligibility.

Academic Time Commitment: Coursework performed outside of the classroom (such as reading, studying, writing papers, doing projects, or receiving tutoring) is critical to academic success. While the time requirements for individual students may vary somewhat, a general rule of thumb is that students should spend about two hours outside the classroom for every hour required in it. For more information, please see the Berkeley College Semester Credit Hour Assignment Policy.

Grade Appeal: A student wishing to appeal a course grade must submit a completed grade appeal eForm to the faculty member by the end of the first week of the academic term following posting of the disputed grade. The faculty member will respond to the student’s appeal as soon as practical. All responses should be entered into the grade appeal eForm.

Should the student disagree with the faculty member’s decision, then no later than two weeks after receiving the faculty member’s decision, the student may appeal that decision to the Department Chair. The Chair will respond to the student’s appeal as soon as practical and shall have the authority to modify the grade as the Chair may deem appropriate. Should the student disagree with the Chair’s decision, then – and only then – no later than two weeks after receiving the Chair’s decision, the student may submit a final appeal to the Dean of the School. The Dean will respond to the student’s appeal as soon as practical and shall have the authority to modify the grade as the Dean may deem appropriate. The Dean’s decision shall be final.

When submitting an appeal to either the Department Chair or the Dean of the School, the student should continue to use and submit the original appeal eForm, containing the response received from the faculty member and, if submitting to the Dean, the response received from the Department Chair. The student should indicate on the eForm why the student believes the faculty member’s decision was in error.

College Closing: The College seldom closes due to inclement weather. In cases of extreme weather or emergencies, however, the closing of each College campus will be made available over the Internet at closings.BerkeleyCollege.edu and by phone as an option on the automated phone menu at each campus.

Closings only apply to on-site students. Work will continue in the online platform for both online and many on-site students. On-site students will be contacted by their instructors regarding the week’s requirements.

Schedules for closures and delayed openings are distributed through BerkAlert and posted at closings.BerkeleyCollege.edu.

Add/Drop Policy: Students enrolled in non-clinical 15-week courses may add a course or courses to their schedules prior to the start of the second week of the term. Clinical and accelerated courses cannot be added after the start of the term. Fifteen-week courses dropped during the first two weeks of classes do not appear on the student’s transcript. Accelerated courses dropped during the first week of classes do not appear on the student’s transcript. Students who drop a course or courses (including College Skills courses) and reduce their total term credit hours to fewer than 12 prior to the enrollment status determination should notify the Financial Aid Department. This action may adversely affect eligibility for financial aid.

Seven-Week Sessions: Students who were enrolled in the prior semester must register for session A or session B by the start of the term. New students taking session B without taking session A may register for session B and add credits up to the start of the session. If a student is granted an exception, which requires approval by the Dean of the School, to add credits to session B after the add/drop period of the semester those credits will not count toward financial aid eligibility.

Canceled Classes: The College reserves the right to cancel courses or scheduled sections of courses at its discretion.

Leaves of Absence: A one-term academic leave of absence (LOA) may be granted at the discretion of the Academic Advisement Department for students in a degree program (Bachelor's and Associate's). Subject to the terms of the Tuition Freeze Policy, students who take a LOA will be charged the prevailing rate of tuition and residence charges at the time of their return. A LOA may be requested only at the end of a term for the subsequent term.

Students enrolled in clinical programs are subject to medical and criminal background clearance prior to returning from their LOA. Students are responsible for any fees incurred in obtaining these medical and criminal background clearances. 

Withdrawing from College: Any student who wishes to withdraw from the College should contact the student’s Academic Advisor immediately and complete the College withdrawal eForm. Failure to notify the College of a student’s withdrawal on a timely basis may have significant financial consequences. 

Seven-Week Sessions - “Intent to Return”: A student registered for both sessions A and B who chooses to withdraw from session A but intends to return for session B should complete the Intent to Return statement on the Course Withdrawal eForm and submit to the Academic Advisement Department. See the Return of Federal Funds section for more details.

Credits per Semester: Full-time students typically take a course load of 15 semester credits. Students on probation or academic plan will be advised to take a course load of 12 semester credits or less until they are restored to good academic standing. In some cases, students taking a reduced load may require longer to complete their academic programs, leading to significant additional charges.

Students enrolled in some School of Health Studies programs will be scheduled according to programmatic requirements. Students should refer to their respective Student Handbook Supplements for program-specific requirements, where available.

Additional Credits per Term: A per credit tuition rate is charged for each credit in excess of 18 semester credits. Students must have permission from an Academic Advisor to enroll in more than 15 semester credits. Consideration will be offered to students who have demonstrated academic success. Students may not enroll in more than 18 semester credits in any one term.

Online: An introductory online course to familiarize the student with online learning is a prerequisite to enrolling for online courses. Additional information is available in the Academic Advisement Department.

Please Note: Berkeley College reserves the right to revise course offerings, cancel scheduled courses, or make any other curriculum changes that the College, in its sole discretion, deems appropriate. The College may limit an individual student’s course load as needed to facilitate the student’s academic success. Such changes may affect the estimated duration and cost of the student’s program. For more information, students should consult with an Academic Advisor.